The Future of Restaurant Finance Technology

Featuring Rich Sweeney and March Cohen

Episode summary


Restaurant technology moves fast, but choosing the wrong platform can cost as much as hiring a bad employee. Rich Sweeney (Lead Solutions Engineer) and Marc Cohen (Solutions Architect) from Restaurant 365 join Nick Stauff to discuss how restaurant operators can leverage technology to control costs and scale efficiently.


Rich and Marc reveal why financial transparency and operational data must work together from day one. They share real client stories, from single-unit operators cutting food costs by 19 points to multi-location chains growing from 3 to 400+ restaurants using the same accounting team size.


The conversation tackles integration challenges, security concerns, and why AI won't replace restaurant professionals but will make them more efficient. Rich emphasizes that "everything, operationally speaking, has an accounting cost," while Marc explains how proper implementation delivers immediate ROI through better cost visibility. Listen to discover their specific strategies for avoiding costly technology mistakes.





Guest-at-a-Glance

Rich Sweeney

Lead Solutions Engineer

Restaurant 365


Former chef turned tech expert who believes everyone should work in restaurants to understand hospitality operations

Marc Cohen

Solutions Architect

Restaurant 365


Eight-year Restaurant 365 veteran focused on post-sales customer success and business intelligence, who has watched clients grow from 3 to 15+ locations

Episode Highlights

Restaurant Technology's Rapid Evolution

Timestamp: [00:07:00]


Rich and Marc explain how the restaurant industry transformed from being technology's "last stand" to facing an overwhelming array of options. The conversation covers the dramatic shift from handwritten tickets and cash registers to sophisticated integrated platforms. They discuss how trade show technology pavilions expanded from small startup sections to requiring parking lots to accommodate vendors, illustrating the industry's rapid catch-up phase over the past 15 years.



"Restaurant tech was just, it wasn't a thing. It was sort of left behind for a while there, and I feel like we've been playing catch-up for the last 15 years, and it's gone rapidly to your point. We've been collecting all of this data for the last 15 years, and now we're trying to figure out what the heck we do with it all."




Choosing Between Operations and Accounting Implementation 

Timestamp: [00:19:00]


The guests address the critical decisions that restaurant operators face when implementing new technology systems. Rich explains Restaurant 365's approach of running parallel implementation tracks, emphasizing that accounting frameworks must be established first, since every operational decision has financial implications. The discussion covers how this dual approach prevents common implementation mistakes and creates proper data foundations.



"Everything operations has an accounting implication… When you make the chef actually talk about accounting, it's fun, but it's the truth, right? Like everything that we do has a cost, and that cost needs to be accounted for, whether that's a person that you have for labor or a piece of equipment or food product or paper goods, you know, everything has a cost associated with it."

Integration Roadblocks and Vendor Cooperation

Timestamp: [00:26:00]


Rich and Marc dive into the frustrating reality of technology integrations, particularly when dealing with vendors who refuse to share data or work with competitors. They explain Restaurant 365's vendor-agnostic philosophy while acknowledging the challenges of working with point-of-sale systems and other providers who create intentional barriers. The conversation covers practical workarounds and the importance of choosing collaborative technology partners.



"There are certain other players out in the technology space that are helping our mutual clients. They don't like to play nice in the sandbox, and they don't want other people using their toys, so to speak. They don't want to share information in any way, shape, or form."

Artificial Intelligence's Role in Restaurant Operations

Timestamp: [00:42:00]


The final major discussion explores practical AI applications emerging in restaurant technology, from automated phone systems that take orders to predictive customer engagement tools. Rich and Marc share observations from recent industry events about robots, voice ordering systems, and AI-powered insights that automatically highlight P&L anomalies. They emphasize that successful AI implementation enhances rather than replaces restaurant professionals.



"At the end of the day, AI is here, so get on board or get left behind. Like you, we. It's just there's no stopping it at this point."

You might also like

By Nick Stauff October 27, 2025
Discover how Global Shared Services helped a 50-location restaurant chain avoid default, slash audit costs, and drive a $2M EBITDA turnaround in just 9 months.
By Nick Stauff October 27, 2025
Discover why financial benchmarking in restaurants isn’t just about comparing numbers. Learn how top operators use it to build clarity, control cash, and drive EBITDA growth.
By Nick Stauff October 13, 2025
Most restaurant owners know what it’s like to manage every detail. You built your team, learned each regulation the hard way, and protected the culture you built. The thought of letting someone else handle your HR, payroll, or accounting sparks real anxiety. What if you lose sight of the details that set your restaurant apart? What if the personal touch gets overlooked? These worries can stall growth early. If you’ve wondered whether outsourcing means losing touch with your operation, you’re not alone. That fear comes up often in conversations with operators. In a recent discussion with Melissa Duque , Associate General Counsel and HR Manager at Accurate Employer Solutions (AES), the struggle became clear. Melissa’s candid perspective argues that trying to keep every task in-house can be the bigger risk. The Outsourcing Control Myth Restaurant operators often feel that keeping payroll, HR, and finance in-house means keeping control. You know your people, your brand, and your standards. Letting outsiders in can cause worry about culture, compliance, and potential mistakes. Many owners think they’re the only ones who can protect quality and keep their business safe. This belief lingers because the restaurant industry depends on slim margins and close relationships. Owners worry about losing touch or missing details. Still, doing everything yourself can lead to burnout, slower performance, and missed opportunities. This belief keeps many in routines that sap time and block growth. What Really Happens When You Outsource HR and Finance Restaurant owners face tough choices about where to spend their time. Outsourcing HR and finance brings in specialized experts who understand compliance, payroll, and benefits in detail. You spend less time on paperwork and more time leading your team. Operators see fewer errors, more reliable payroll, and current compliance, even across multiple locations. As Melissa puts it, “We have specialized folks in different areas of HR, whether that be payroll, benefits, administration, compliance.” The change provides clear reporting and data you can act on. Outsourcing gives you tools and freedom to focus on operations, growth, and the culture that makes your restaurant distinct.

Subscribe to our newsletter

Get updates on the latest news across all
core inventory-related processes.


Subscribe now →